8-11 November, 2021
Cessnock Quay, Glasgow

Climate Innovation Zone Logo

Application to attend in-person

1-featuredimage

Submission deadline: 15 October 2021

Application status notification: 22 October 2021

6-Step process to apply to attend in-person:

Step 1 - Read the registration process and COVID policy

Familiarise yourself with the registration process so you can ensure you have the necessary information to hand for your application.

Step 2 – Apply by 15 October

Start your application by selecting your preferred registration type and submit your application

Step 3 – Status of application: An email notification will be sent to applicants by 22 October

Climate Action will notify you on the status and approval of your registration by no later than 15 October. If your application is approved successfully, then steps 4, 5, and 6 will be applicable.

Step 4 – ID verifications  

You will be required to submit via email a recent photo head shot and National ID/Passport/press card for security verifications  

Step 5 – Registration payment  

Assuming your ID check is cleared; you will receive a link via email from Climate Action to complete your registration payment  

Step 6 – PDF delegate badge (in-person entry ticket)

Assuming payment is received successfully;  You will receive your PDF delegate badge by email

*Please note you do not require a green or blue zone pass to apply for in-person delegate passes for events in the Innovation Zone.

IN-PERSON APPLICATIONS & REGISTRATIONS VERIFICATIONS

All in-person attendee applications must be verified ahead of the event by our security verification team.  

Please complete your in-person online attendee application by no later than 15 October to ensure we can process your application and notify you of your registration status by no later than 22 October.

If successful, you will be able to complete the registration process by processing your ID verification followed by payment and immediately after you will receive a pdf delegate badge.  

Please note that there is no onsite registration (walk-ins will not be permitted) which means you must apply to attend in-person online in advance ahead of the event within the set deadlines.

IMPORTANT FOR IN-PERSON ATTENDEES

There will be no onsite in-person registration facilities at the physical event in Glasgow.

For you to join us in-person you will need to present your pre-approved delegate badge PDF and ID to gain entry into the Innovation Zone in order to join the event of your choice.

If you want to attend in-person please ensure that you have received your a pre-approved registration badge PDF ahead of the event. 

YOUR OBJECTIVES TO ATTEND IN-PERSON

Access to the Innovation Zone to join an event in-person will be prioritised for attendees that can play active roles in driving action plans and provide solutions to accelerate meeting the objectives of the Paris Agreement. Access to the Innovation Zone will be subject to an advance application and an approval process within set deadlines.

We use the information from your application to identify your in-person contributions, security and to tailor your in-person experience, keeping you informed of relevant in-person networking activities and event sessions to ensure a successful participation.

YOUR PROFESSIONAL DETAILS

Some of the information you need to submit to process your registration for the in-person pass will be shown on your badge.  We will use the contact details from your application form to keep you updated about your registration status.

We will inform all applicants by no later than 30 September on the status of your registration.

CURRENT HEADSHOT & PHOTO ID/PASSPORT

To process a successful registration ID verification will be required for security purpose and to ensure your entry badge can only be used by you. All ID documents will be deleted from our system once your registration has been processed.

Funding for attendees

Please note we are not able to support any attendance financially and all costs associated with the attendance of any of the Innovation Zone events. 

Visa

Visa support letters are issued only to delegates approved. It is the delegates sole responsibility to investigate the visa requirements for Scotland and the UK. We will offer invitation letters only to confirmed registered delegates.

COVID Policy

We are pleased to announce that the Innovation Zone can go ahead as a live event (8-11 November) at Cessnock Quay, Glasgow. Scottish Government guidelines on indoor events state that events with an attendance of under 2000 may be held without permission.

Obviously, the health and safety of all our customers is paramount and remains our number one priority. We have produced these guidelines to ensure that the Innovation Zone events are held in the safest possible conditions and that it is a success as an event.

We have put together a summary of what this means for the Innovation Zone events, and for you as an in-person attendee.

Please do get in touch with us if you have any questions or would like to discuss any aspect of what this means for the event at info@climateaction.org .

All attendees will be required to verify that they have either had two vaccinations at least two weeks prior to the event, or a negative NHS Lateral Flow Test within 48 hours of attending the event.  See 'Vaccination & Testing' section below.

VACCINATION & TESTING

All attendees will be required to follow our entry requirements and should be aware of the following:

IMPORTANT INFORMATION

To gain access to the Innovation Zone you will need:

  • Your digital badge PDF on your smartphone or if you don’t have a smartphone please bring a print version of your confirmation email.
  • Proof of Covid Status which can either be:
    • Two vaccines (1st & 2nd dose) with the second dose at least 14 days prior to attending the event
    • Negative lateral flow test taken within 48 hours prior to attending. This can be displayed via NHS App, SMS text, or email.

Attendees from Scotland:

If you have received both vaccinations, you can get a copy of your certificate via this link: www.nhsinform.scot
or by calling the COVID-19 Status Helpline on 0808 196 8565. 


If you are using a recent lateral flow test you should record your result here:

https://www.gov.uk/report-covid19-result

Attendees from England:

  • Your COVID status can be displayed via NHS App, SMS text, or via email.
  • A non-digital letter is also available through your relevant NHS App using the ‘Request a copy of your vaccination status’ service.

We strongly suggest you take a screenshot of your record for convenience or bring a copy of a printed letter confirming your vaccination or test record.

CAPACITY

The event is restricted to a specific number of attendees per day. This is well within our normal capacity for the event.

MASK WEARING

Mask Wearing is currently mandatory in exhibition centres in Scotland. So all customers will be expected to wear a mask within the Innovation Zone during all events. These guidelines may change and we will update you should this happen.

CROWD DENSITY

We do not need to monitor the crowd density as we are within our capacity number. However, as safety remains paramount, we will still have the following in place:

  • All personnel on site are required to be register pre-event and will receive a physical badge upon arriving at the Innovation Zone. This must be checked at each entry / exit point.
  • Attendees are not permitted to leave by a fire exit and must scan out as they leave the exit.
  • Our registration system reports in real time, so we can see at any given time how many attendees are entering the Innovation Zone.
  • Aisles have been widened within the Innovation Zone.

GENERAL HYGIENE

An enhanced cleaning regime will remain in place:

  • Anti-bacterial units will be in use across the Innovation Zone in busy areas eg registration, entrances and exits, meeting rooms, catering, conference and seating areas.
  • Signage will be on display throughout as a reminder to wash your hands regularly and using the Government messaging of Hands, Face, Space, Fresh Air.
  • It is strongly recommended that all stands have anti-bacterial solutions available on their stands.

VENTILIATION

  • As part of our temporary venue build, the Innovation Zone will feature appropriate ventilation systems that are aligned to ensuring the health and safety of all our attendees.
  • The temporary venue has doors which can be opened as necessary to bring in additional fresh air.

CATERING

  • There will be no open food within the catering areas; it will all be boxed.
  • Food and drink sampling from the Innovation expo stands is permitted with approval from organiser.
  • Stand hospitality is permitted with approval from organiser.
  • Hospitality areas both inside and outside the hall have been increased and enhanced cleaning is in place.

BUILD UP & BREAKDOWN

Build-up and break-down will be operating under separate details and will follow shortly to aid exhibitors and contractors’ preparations for the event.

Which events can you apply to attend in-person?
 

Sustainable Innovation Forum

Sustainable Innovation Forum

8-10 Nov 2021  |  08:00am - 18:00pm GMT

Hydrogen Transition Summit

Hydrogen Transition Summit

11 Nov 2021  |  09:00am - 16:15pm GMT

Agri - Food Transition Summit

Agri - Food Transition Summit

11 Nov 2021   09:00am - 16:15pm GMT

Please select your preferred registration type to start your application process:

Private Sector

Hydrogen Transition Summit

or

Agri - Food Transition Summit

11 November

£815

Start my application


Non-Profit and Academia

Hydrogen Transition Summit

or

Agri - Food Transition Summit

11 November

£295

Start my application


Start-ups

Hydrogen Transition Summit

or

Agri - Food Transition Summit

11 November

£345

Start my application


Public Sector

Hydrogen Transition Summit

or

Agri - Food Transition Summit

11 November

£100

Start my application

Press & Media Pass Application


 

Apply Now

Terms & Conditions

1. INTRODUCTION 

1.1 The Sustainable Innovation Forum, 8th-10th November 2021, The Hydrogen Transition Summit, 11th November 2021, and The Agri-Food Transition, 11th November 2021  (together hereinafter the “The Climate Action Innovation Zone”) are organised and managed by Climate Change Media Limited (hereinafter “Climate Action”), a company registered in England and Wales under the registration number 6667052 and whose registered office is at 2nd Floor, 123 Buckingham Palace Road, London, SW1W 9SH, United Kingdom. 

1.2 References to “us” means Climate Action and references to “we” and “our” shall be construed accordingly. Reference to “you” means the entity completing a registration request and references to “your” shall be construed accordingly. 

1.3 All applications to register for the Climate Action Innovation Zone are made subject to these Terms & Conditions (which shall apply to the exclusion of any terms imposed by you). 

2. REGISTRATIONS 

2.1 All registrations for the Climate Action Innovation Zone are subject to availability and to you making the required payment. 

2.2 All applications for in-person delegates must be C-Level representatives responsible for driving and leading net-zero strategies and innovations or solutions and will be solely approved on this basis and subject thereafter to the successful clearance of an ID verification process. 

2.3 Due to the restricted venue capacity at the Climate Action Innovation Zone, we are only able to accept one application per person per company or organisation. 

2.4 Confirmation (or rejection) of your registration will be sent to you after the receipt and consideration of your registration application. 

2.5 Any special access requirements should be notified to Climate Action at the point of your registration application. 

2.6 Delegate passes issued for use at the Climate Action Innovation Zone, whether for in person attendance or for access virtually, are valid for the named attendee only and, subject to clause 4.2 below, cannot be transferred. 

3. PRICES AND PAYMENT 

3.1 Please note that we require full payment in advance of the Climate Action Innovation Zone.  In the event of the incorrect level of delegate pass being purchased by you and a lower price being paid, we shall contact you and request the additional amount to be paid. Your registration will not be confirmed until we have received the outstanding payment. Any failure to pay the outstanding amount will result in the registration being cancelled, with no reimbursement being made to you. 

3.2 Our prices for attending the Climate Action Innovation Zone are set out on the event website or on the relevant registration portal. Prices may be subject to change from time to time. 

3.3 We will only accept payment the Climate Action Innovation Zone via credit card unless we expressly agree otherwise with you in writing. We reserve the right to cancel your registration at any time if payment is not made. 

4. CHANGES TO THE CLIMATE ACTION INNOVATION ZONE, POSTPONEMENT AND CANCELLATION 

4.1 We reserve the right and shall be entitled to make changes to the Climate Action Innovation Zone at any time without liability to you including, without limitation, in respect of the advertised Content, timings on the day, date, format, venue and/or location of the Climate Action Innovation Zone or the advertised speakers. 

4.2 We reserve the right and shall be entitled, in our sole discretion, to cancel or postpone the date of the Climate Action Innovation Zone. We shall give written notice to you of our decision to cancel or postpone the conference. In the case of our: 

4.2.1 postponement of the Climate Action Innovation Zone, we will offer you the choice of either: 

(i) a credit for a future event run by Climate Action of your choice (up to the value of sum paid by you in respect of the Climate Action Innovation Zone); 

(ii)  the opportunity to attend the Climate Action Innovation Zone on the new date as varied; or 

(iii) a full reimbursement of the sum paid by you in respect of the Climate Action Innovation Zone, should you be unavailable to attend on that date. 

4.2.2 cancellation of the Climate Action Innovation Zone, we will offer you the choice of either: 

(i) a credit for a future event run by Climate Action of your choice (up to the value of sum paid by you in respect of the Climate Action Innovation Zone); or 

(ii) a full refund of the sum paid by you in respect of the Climate Action Innovation Zone. 

4.3 Save for the provisions of Clause 5, if you are unable to attend the Climate Action Innovation Zone, no refunds will be given in respect of any cancellation by you.  That notwithstanding, we would welcome a substitute delegate attending in your place at no extra cost provided that we have prior notice by Friday 15th October 2021 of the name of your proposed substitute and have already received your payment in full. Any accepted substitutions are subject to venue capacity availability and to not being in breach of the COVID-19 regulations in force at the time, and thereafter to the substitute delegate: 

(i) being a C-Level individual from the same company or organisation as you; and 

(ii) successful clearing the ID verification process. 

Please notify us of any substitutions by email to: bcansick@climateaction.org  

4.4 If attending the Climate Action Innovation Zone from overseas and in the event of a visa not being issued to you after your place has been confirmed, no refund will be offered by us. We strongly advise that registration applications are not made until visas have been obtained. We do not issue letters of invitation to anyone wishing to attend the Climate Action Innovation Zone.  In the event of restrictions on entry to the UK, and/or quarantine requirements being in place due to COVID-19 preventing your attendance at the Climate Action Innovation Zone our postponement or cancellation policy in Clause 4.2 will apply unless the entry restriction and/or quarantine requirement was put in place after your delegate pass was purchased, in which circumstance no refund will be offered by us. 

5. COVID-19 

5.1 You are advised that, in registering to attend the Climate Action Innovation Zone in person, you may be required to present evidence of a negative COVID-19 test result and/or proof of vaccination in line with UK Government and/or Scottish Government legislation and/or guidance and/or any venue requirements in force at the time. You will be advised of any COVID-19 related entry requirements for the event in advance of the Climate Action Innovation Zone.   Failure to comply with the entry requirements will result in your being unable to enter the Climate Action Innovation Zone. 

5.2 Any delegate who, regardless of vaccination status, within 14 days prior to the date of their attendance at the Climate Action Innovation Zone: 

5.2.1 has tested positive for COVID-19; 

5.2.2 has had any symptoms of COVID-19 (high temperature, new continuous cough and/or a loss or change to sense of smell or taste); 

5.2.3 has been advised to self-isolate; or 

5.2.4 has been in close contact with a person who has tested positive for COVID-19 or developed symptoms of COVID-19. 

should NOT attend the Climate Action Innovation Zone but should contact us as soon as possible to inform us.  You may be able to substitute your place as provided for within Clause 4.3. 

6. GOOD CONDUCT 

Every in-person delegate at the Climate Action Innovation Zone must conduct themselves in a manner which is not objectionable or disruptive to the Climate Action Innovation Zone and/or to any partner of Climate Action and/or to any other attendee of the Climate Action Innovation Zone. Any person who does not comply with these requirements shall be liable, at the sole discretion of Climate Action and without penalty to the same, to being removed from the Climate Action Innovation Zone and refused re-admission thereafter.  The decision of Climate Action shall be final and binding in this respect. 

7. FORCE MAJEURE 

7.1 We shall not be liable for any hindrance, failure or delay in performing any of our obligations arising out of or in connection with these Terms & Conditions as a result of an event or series of connected events beyond our reasonable control (including, without limitation, acts of God, extreme weather conditions, power failure, internet failure, floods, lightning, storm, fire, explosion, war, riot, civil commotion, military operations, acts or threats of terrorism, malicious damage, strike action, lock-outs or other industrial action (whether involving our workforce or the workforce of any other party), default of suppliers or sub-contractors, compliance with any law or governmental order, rule regulation or direction, accident, failure or breakdown of plant, machinery, systems or vehicles, or a pandemic, epidemic, civil emergency or other widespread illness) (together a “Force Majeure Event”). 

7.2 In the event of a Force Majeure Event, we shall be entitled, without liability, at our sole discretion to vary, perform, suspend performance of, postpone or cancel the Climate Action Innovation Zone subject to these Terms & Conditions. 

8. CONTENT 

8.1 All rights in all presentations, documentation and materials published or otherwise made available as part of the Climate Action Innovation Zone including, but not limited to, any documentation packs or audio or audio-visual recording of the Climate Action Innovation Zone (together the “Content”) are owned by us or are included with the permission of the owner of the rights. No recording, republication, broadcast, or other dissemination of the Content is permitted without the express written permission of Climate Action. You shall not distribute, reproduce, modify, store, transfer or in any other way use any of the Content (save that used by the relevant delegate for internal business purposes shall be permitted), and in particular (but without limitation) you shall not (and shall procure that each of your delegates shall not): upload any Content into any shared system; include any Content in a database; include any Content in a website or on any intranet; transmit, re-circulate or otherwise make available any Content to anyone else; make any commercial use of the Content whatsoever; or use Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute. 

8.2 The Content does not necessarily reflect our views or opinions. Views expressed by speakers are their own. We assume no responsibility for the Content or presentations, or materials provided by speakers at the Climate Action Innovation Zone, and we cannot give any warranty that the information will be accurate or up to date. 

8.3 Suggestions or advice contained in the Content should not be relied upon in place of professional or other advice. Whilst we take reasonable care to ensure that the Content created by us is accurate and complete, some of it is supplied by third parties and we are unable to check its accuracy or completeness. You should verify the accuracy of any information (whether supplied by us or third parties) before relying on it. The Content is provided on an “AS IS” basis without any warranties of any kind (express or implied). We hereby exclude to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the Content or arising from any infringing, defamatory or otherwise unlawful material in the Content. 

8.4 To the extent that any Content is made available by us online we reserve the right to suspend or remove access to such Content at any time. 

9. LIABILITY 

9.1 Subject to Clause 9.5, our aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of in connection with any registration (or requested registration) made by you or otherwise in relation to the Climate Action Innovation Zone, shall be limited to the sum paid by you in respect of your registration to attend the Climate Action Innovation Zone. 

9.2 Subject to Clause 9.5, we shall not be liable to you for (i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill; (ii) any indirect, special, or consequential damages, loss, costs, claims or expenses of any kind; (iii) costs of wasted management or staff time; or (iv) travel, accommodation or other costs and expenses. 

9.3 Subject to Clause 9.5 we exclude all liability for any action you may take or loss or injury you may suffer (whether direct or indirect, or any indirect, consequential, or special loss) howsoever arising for advice given, or views expressed, by any speaker at the Climate Action Innovation Zone or in any material provided to delegates or as a result of you relying on the same. 

9.4 You agree to indemnify us, our staff, and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any act or omission by you (including your delegates) during or otherwise in relation to the Climate Action Innovation Zone. 

9.5 Nothing in this these Terms and Conditions shall limit or exclude either party’s liability for: 

9.5.1 death or personal injury caused by that party’s negligence, or the negligence of that party’s employees, agents or subcontractors; 

9.5.2 fraud or fraudulent misrepresentation; or 

9.5.3 any other liability which cannot be limited or excluded by applicable law. 

10. INSURANCE 

It is your responsibility to arrange appropriate insurance cover in connection with your attendance at the Climate Action Innovation Zone. We cannot and shall not be held liable for any loss, liability, or damage to your personal property whilst attending the Climate Action Innovation Zone. 

11. PHOTOGRAPHY AND FILMING 

Professional photography and video production shall be taking place during the Climate Action Innovation Zone which will be used at a later date for promotional and other uses. Should you not want your photograph to be taken or used in this way, you should notify a member of staff or the photographer onsite. 

12. DATA PROTECTION 

The information you have provided will be held by us in accordance with all legislation and regulations in force from time to time regulating the use of personal data and the privacy of electronic communications including, but not limited to, the retained EU law version of the General Data Protection Regulation ((EU) 2016/679) (the “UK GDPR”), as it forms part of the law of England and Wales, Scotland, and Northern Ireland by virtue of section 3 of the European Union (Withdrawal) Act 2018, the Data Protection Act 2018, the Privacy and Electronic Communications Regulations 2003 as amended, and any successor legislation. Registrations for the Climate Action Innovation Zone are managed using a system operated by third parties under contract to us. Data, including personal data, will be processed, and securely stored on systems managed by these third parties and us. This data can only be accessed by authorised members of our staff and, for the purposes of maintaining and supporting the system, by members of staff at the third party. Where we contract with additional third parties to deliver the Climate Action Innovation Zone, we may also provide them with access to this data in order for them to fulfil their services to us. We will store the information you have provided on this form in a CRM system. We will use it for the administration of the Climate Action Innovation Zone, to improve the services we provide and, wherever you have chosen to opt in, to inform you via email of our future news, events, and other relevant activities of ours. You can choose to update your preferences or to unsubscribe from our emails of this kind at any time. You may also get your information updated or removed from our CRM system by emailing support@climateaction.org. Unless you have specifically opted in to receive marketing communications from sponsors by email and/or to be included within the delegate list, your personal details will not be shared with any other organisation, except for as outlined above. The information you submit will not be kept for any longer than is needed. The length of time will depend upon whether we have a business need for keeping the information and/or if the law requires that we keep the information for a particular length of time. We may ask you to confirm your personal details to ensure they are accurate. 

13. GENERAL 

13.1 These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) contain the entire agreement and understanding between us and supersede all prior agreements, understandings, or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document. 

13.2 We reserve the right to change these Terms and Conditions at any time and any alteration will then be of immediate effect. 

13.3 You acknowledge that in registering your delegate place you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person other than as expressly set out in these Terms and Conditions. 

13.4 These Terms and Conditions shall not create, nor shall they be construed as creating, any partnership or agency relationship between us. 

13.5 You accept that communication with us may be electronic. We may contact you by e-mail or provide you with information by posting notices on our website. You agree to this electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing. 

13.6 Save as set out in Clause 4.3 and Clause 5.2 you are not permitted to re-sell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms and Conditions. 

13.7 Each and every provision of these Terms and Conditions is separate and severable. If any part of these Terms and Conditions is determined to be invalid or unenforceable pursuant to applicable law, then the validity and enforceability of the remainder of these Terms and Conditions shall not be affected. 

13.8 These Terms and Conditions and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of England and Wales and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of England and Wales in respect of any dispute which arises hereunder. 

PRIVACY POLICY 

We require your personal data to enable us to fulfil our contract to you. Provision of the data is a contractual requirement as without this we would be unable to fulfil our obligations to you which could result in the contract terminating. We may send you details of other events which may be of legitimate interest to you which you may request that we stop at any time by clicking unsubscribe in the email. We may also store your data in accordance with some other privacy notices if you have other interactions with Climate Action. 

This statement explains how we handle and use your personal data.